When does a meeting become a "past meeting"?

END OF DAY would be better, in my opinion, since everyone works and doesn't seem to get online until night time.

Hmmm... not a lot of agreement here.

If I did a setting as one user mentioned, I think it would lead to inconsistency and confusion.

I could use a different "time point" for different activities, but that also leads to inconsistency and confusion.

Is the issue not a lot simpler than it seems? Is it not just "when should the Reconciled check box become visible".

Marking an agenda as reconciled doesn't affect the ability of the VPE/responsible officer to update the actual agenda.

If the reconcile check box is available on all agendas (past, current and future), and someone marks a future agenda as reconciled, could we have warning that this is a future agenda and is likely to be changed, but allow them to do it anyway. It is their problem if they change it later.
Similarly the current message reminding the user that an agenda is now historical would need to be shown only for past agendas

I'm assuming (perhaps incorrectly) that the agenda is still only locked to members at midnight, and that is not linked to whether the reconcile box is checked or not.

During every meeting I update the agenda to reflect who filled each role. Once I’m done, I would like to be able to check the reconcile box. Thus the box needs to be available. Once all the roles are filled and the meeting is underway, people don’t suddenly change their minds and swap with another person. If I don’t check the reconciled box, all of the role reports still work. When I do check it, the agenda becomes locked to members incentivizing the admin or VPE to do this. For future role reports, it doesn’t matter whether the box appears or not.

Hard to wrap my head around all of the possibilities. Bottom line: always available.

Allow each club to determine what works best for them, with respect to when a meeting becomes a "past meeting". Make it a club-specific parameter, maybe a "delta" from the meeting start time, which each club can configure to meet that club's needs and can reconfigure, when the club's needs change, and allowing "delta" to be pretty much any value, even negative values. (That's just the first approach that popped into my head. I'm sure there are others.)

Those who want "past meeting" to be when the meeting starts could set "delta" to 0 hours 0 minutes.

Those who want the "past meeting" to be midnight could... examples:
meetings start at 10:30 AM, set "delta" to 13 hours 30 minutes
meetings start at Noon, set "delta" set to 12 hours 0 minutes
meetings start at 7:00 PM, set "delta" to 5 hours 0 minutes

Those who want "past meeting" to be when a typical meeting ends would set "delta" to, say, 1 hour 30 minutes.

Those who want to "lock down" their agendas BEFORE their meetings start could set "delta" to a negative value, say, -2 hours 0 minutes --- or even -24 hours 0 minutes if they want to "lock down" agendas one day in advance.

Yes, an approach like this would result in inconsistency, from club to club, in "when a meeting becomes a past meeting". But, each club IS different, as reflected by the diversity of opinions expressed on this topic.

On the other hand, I do understand that it might be awkward or difficult to implement a club-specific parameterized solution, depending on the existing software architecture. I don't know the slightest thing about the guts of FTH, so if you awesome volunteers say it's not a reasonably feasible approach, the rest of us just have to accept that.

As far as the potential for confusion that a parameterized solution could cause, I hear you. On the other hand, despite years of administering club websites, I freely admit that I remain befuddled by certain FTH features. There's plenty of confusing features already. What's one more?

Sue Worden DTM
Club 311 et.al.

If you offer options so each club can customize, please make one of them the default. Any one of them. Most of us will take what you give, gladly, and just want things to be as simple as possible.

John Williams, Admin/VPE
Hi-Noon Toastmasters Club 3963