Club welcome email

Our prospects do not click to opt in to the email. They think the message is spam. We are trying to simplify it but there is no way to change it. This is scary. We want to make this simpler but there is no way to:

[MH Speakers] Pending Addition to Murray Hill Speakers Club (#3260) Website (copy)
Inbox

This is an automatically generated email. Your addition as a potential future member to the
Murray Hill Speakers Club (#3260) (Club 3260) website is pending--
please click one of the links below.

If you agree, your name, email address (if provided), and your phone number (if provided) will be stored in the website.
Your email address is used as part of an email list to send you updates about the club and notifications
of upcoming club events and meetings.

If you decline to allow your contact information to be added, you will be *deleted* from the website, unable to login,
and unable use the Murray Hill Speakers Club (#3260) website and its services.

If you AGREE to allow your contact information to be stored & used as described, click the following:
(***Link omitted in this copy.***)

If you DECLINE to allow your contact information to be stored & used as described and want it deleted, click the following:
(***Link omitted in this copy.***)

You will see a another screen to confirm your choice when you click the above links.

If you have any questions about this email, please contact the club website administrator by
replying to this email.

Regards,

The FreeToastHost Website Support Team
< support.toastmastersclubs.org >

we would rather the prospects get this email:
Prospective Member Follow-Up Email

Thanks for your interest in Toastmasters!

(copy)

Dear <Mr. or Mrs. Last Name>

Thank you for reaching out to our club. Below is information about our club. Attending a meeting as a guest is free and I hope to see you there!

• Club name: <Name>
• Next meeting: <Time and date>
• Meeting location: <Address where your club meets>
• Parking information: <Information on where to park at your meeting>
• Additional information: <Add any additional info here. If your club’s meeting room is hard to find, provide direction. Let the prospective member know if your club has a dress code, explain the culture of your club, and if your club is an advanced one, what qualifications there are to join.>

What questions do you have about Toastmasters or our club? I would be more than happy to help answer them for you.

Sincerely,

Your VP membership needs to train the new members in the procedure to join the website. The opt-in email will not change.

Moved your email to a new thread.
Your club admin can change the WELCOME email that is sent after the opt-in email.. Please read the documentation

support.toastmastersclubs.org/doc/item/new-member-welcome

Brian wrote: Your club admin can change the WELCOME email that is sent after the opt-in email.

The WELCOME email is only sent to new members, not non-members that are added to the database.

SteveTheTechie wrote:

Brian wrote: Your club admin can change the WELCOME email that is sent after the opt-in email.

The WELCOME email is only sent to new members, not non-members that are added to the database.

I have several Prospects, who opted-in, that are now members. When I move them from the Prospects list into the Members list, does that movement trigger the system to automatically send them a New Member Welcome email or do I need to manually send them the New Member Welcome email by selecting their names in the New Member Welcome tab?

You will need to send them the welcome email manually.