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- Category: Documentation
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By Jane Atkinson
1: If Necessary, Request Your FreeToastHost 3 Website
- Visit http://www.toastmastersclubs.org/welcome
- Follow the instructions on the homepage to request your website.
- Once confirmed, you will receive an e-mail with the details of your new website.
Unchartered club
If your club hasn't chartered yet, you may still be able to get a FreeToastHost website. The club must have filed the Application to Organize, PAID the Charter Fee, and received a Club Number.
Please follow the procedure for not yet chartered clubs. Use the "please click here" link (arrowed in the diagram above) just above the Club Number field near the top of the form.
If your site already exists and you have the login details, you can proceed to the next step.
If your site administrator is unknown, has left the club or is being uncooperative, you can apply for a change of administrator.
The new login details get sent to the email address showing on the publicly-accessible Find-a-Club page on the Toastmasters International website (the FreeToastHost system has NO access to TI's database). Therefore, make sure that those details are up to date. See this page for information on how to do this.
Important:
There is only one official administrator and password. Your club can choose to share that password with more than one person. There is also no requirement for the administrator to be a member of the club.
2: Login To Your FreeToastHost 2 Website
- Once you receive your welcome e-mail, or if you already have these details, you can login by clicking the "login as site admin" button (the lower button in the screenshot) in the "Logins" left menu section. (This is just below the Main Menu section.)
- Enter your club number and temporary password as listed in your welcome e-mail, or as given to you by the previous administrator.
3: Launch the Admin Console To Setup Your Site
- Once you are logged in, the links in the "Logins" menu will change to show that you are logged in, and show the button to launch the admin console. Click the "launch admin console" button.
4: Using the Admin Console
The administration area is divided into several sections, which you can access from the pull-down menu.
Each section is further divided into smaller areas. Click on the tab near the top of the window to go to any one of them.
When you first open the admin console, it displays the Website Settings section and the Basic Settings tab. This section allows you to define important details about your club site.
If you are setting up a new site, not all of these need to be done immediately. Some can be left until later. Others are completely optional. See the Quick Start Page for an outline of important settings.
Important:
Only ONE administrator can be logged in at any time. If a second person logs in, the original one will be logged out. If you share the admin password with anyone else, make sure that you coordinate your access times so as not to cause problems.
This is a good reason for not sharing the admin password indiscriminately.
5: Activating your site?
This isn't necessary. Your site is already active and visible to the public from the moment that it's approved.
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- Category: Documentation
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What do all the Agenda Icons/Buttons mean?
There are seven buttons in the agenda toolbar, though not all of them may be visible. What you see depends on your access privileges.
From left to right they are:
- Email the agenda.
- Print the agenda.
- Print role reports. Any member can print his/her own; members with special access can print these for any member.
- Sign-up sheet for future meetings.
- Delete the agenda (not recommended).
- Edit the agenda.
- Create a new agenda.
The first four are visible to any member.
If you're given access to edit the agenda, you'll see the pencil icon. This access is usually given to the Toastmaster but other members may also have it. Check with your website admin if you're not sure.
The member(s) with access to creating and deleting agendas will see the icons for carrying out these two functions.
Please remember that your agendas contain your site's role history; therefore, don't delete agendas unless there are really good reasons for it, such as creating one in error or starting with the wrong template.
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If you are using Internet Explorer and find that you can't login or stay logged in, you probably need to change your cookie settings.
These instructions are for Internet Explorer 9 on Windows Vista. Other versions may have slightly different details but the general idea should be the same.
Select Internet Options from the Tools (cog-wheel) menu.
Click on the Security tab at the top of the popup window and check that the security level is set to Medium-High. This is the usual default.
If the settings are different and this is a work computer, your IT department may have set it up that way. Talk to them before you change anything.
Then click on the Privacy tab
Click on the Advanced buitton.
Set the options as shown:
- Override defaults
- Accept first-party cookies
- Always allow session cookies
- If you are using a custom domain, you must also set Third-party Cookies to either Accept or Prompt.
Click OK.
Click OK in the Privacy settings window.
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