How to delete a role/agenda item in the internal listing of roles

Please advise how to delete the mulitple duplicate entries of internal listing of roles such as:

Adjournment
Ah Counter/Grammarian etc. etc.

When I delete it - remove any time delegated, it does not work
With several new members going in and creating duplications without using a template has been the issue.

 


Thank you!

Sincerely,
Laura

 

1) Please read the Agenda documention
support.toastmastersclubs.org/doc/item/agenda-index

2) you have to delete the entire role not just the time.

Hi Brian,

How do you delete duplications of the same role in the internal listing?  I have eleven Ah Counter postings in the internal portion of the program which is annoying.  How can you delete?  There is no obvious way to clean up.  Thank you!

Sincerely,
Laura
 

If you are talking about the role reports. You have to correct the agenda that has the bad role name.

Hi Brian,
At the bottom of the Agenda when selecting a role - there is 'Add/Edit Agenda Items' in Red - is there ANY way to 'Delete' any Agenda items. New members have made multiple duplications of the same role which makes it difficult when creating a new template to select the correct Agenda Item. Please look at my first post for reference - and please try to physically remove from the internal listing - easy to add, can't figure out a way to delete multiple duplications.....we have over 100!

Thank you again

Sincerely,
Laura

wrote:

New members have made multiple duplications of the same role. 

This is the problem. I would restrict all access, set up the template you want, put the VPE in charge and not let anyone have agenda edit access until they understand how the system works. This includes removing agenda edit access to roles if a newer member signs up for it.

Key downsides of multiple names for the same role is the role reports and the 'assign role' drop down will be a train wreck. On the other hand, if you delete 37 stray instances of Ah/Gram, those members will lose their role participation history in your FTH site. FTH provides a way to deal with this; Role / Agenda Item synonyms. See this document;

support.toastmastersclubs.org/doc/item/agenda-default-settings

You might want to set up the synonyms rather than delete the stray role histories so members can retain their participation history. (after fixing the root cause of the problem and establishing a master agenda so you don't have to continually deal with the issue and add to the role synonyms.)

What is your club number? We may be able to provide more specific pointers once we can study what is actually happening in your agendas.