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By Jane Atkinson
Use this page to find your way around the help files.
Important information for everyone
FreeToastHost Terms of Use agreement Privacy and Cookie policy Cookie policy
For members
The items in this section, in blue boxes, are for club members without special privileges. (But if you are an officer or admin, it is also a good idea to start here.)
New to FreeToastHost sites?
Browsing the site and logging inIf you are having trouble logging in or getting changes to "stick", try these first:
Cookie settings
Clearing the browser cache
Using email
Accessing and using the club mailing lists
What email addresses are available on a FTH site?
Receiving email, if you're not getting emails and especially if you use gmail or hotmail
Using the agenda
Role reports and signup sheets
If you need to know how to edit an agenda, go to this page
For administrators
These items, in the burgundy boxes, are for site administrators.
Club officers and the Toastmaster of the meeting (or equivalent) may also be able to use some of these functions.
It's still a good idea to get familiar with the members' perspective first, by referring to the items above.
Are you a new website admin?
If you're completely new to FTH, check the New to FTH section.
To get up and running with a basic site, see our quick start page
Website settings
What's the difference between Aliases and Domain names?
Domain names and aliases: some practical considerations
Configuring DNS Settings for a Custom Website Domain
Appearance (includes turning off unwanted content)
Adding content to your site
Adding and editing content. This also applies to all page types below.
Web page tools. Also usable on all page types.
Meeting Information / Directions
Recovering content from Google cache (if you're lucky)
Membership management
There is quite a lot to this topic, so has its own index page. Fortunately, you don't need to learn it all at once.
Email and contact forms
Configuring the email settings
Ensuring that members receive email
Agendas
There is also a lot to this topic, and it has its own index page.
Extras
Using the webpage editor – online demo (CKEditor Users Guide)
Changing site administrators when the previous one is no longer available
Updating contact info on Toastmasters International website
End of year Officer Changeover Checklist for your FreeToastHost website
Pathways Support in FreeToasthost
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Terms of Use Agreement, Revised 10/04/2022.
Use of FreeToastHost websites
FreeToastHost is a free website provider, content management system, and email list server for the exclusive use of Toastmasters clubs and districts in good standing. Use of this system is strictly for purposes of Toastmasters related activities and business. Any use of this system for personal activities or non-Toastmasters activities will be considered a violation of this agreement and the offending website may be removed from the system. While we certainly want to make the system work well for the majority of its users, some basic terms of use are necessary to ensure that the system continues to function as intended and is readily available in the future. By continuing to use the FreeToastHost website system, you are agreeing to abide by these Terms of Use.
The following are specific examples of inappropriate use of the FreeToastHost system:
- Use of user scripts. We reserve the right to delete any content containing user supplied scripts that interferes with the proper functioning of the FreeToastHost system or that alters it, without our consent. If you elect to use your own or third-party scripts, you do so at your own risk, and we are under no obligation to support them.
- Using FreeToastHost email functions for sending spam. We reserve the right to remove any person, club, or district from the system that we discover is using the FreeToastHost email functions for sending out spam or other unwanted emails. Removal of, defeating, or circumventing the unsubscribe features for emails to non-member distribution lists shall be construed as an intent to send spam. This specifically includes any unwanted emails that cause the good reputation of the FreeToastHost website system to be adversely impacted.
- Using the FreeToastHost email functions to send out emails relating to non-Toastmasters activities. These include, but are not limited to, fundraising for non-Toastmasters-approved activities, and canvassing support for personal or other non-club activities. Use of the system in such a manner is in contravention of Toastmasters International policies, as noted below. We reserve the right to remove any person, club, or district from the system that we discover is using the FreeToastHost email functions in such a manner.
- Interfering with Toastmasters branding support or altering template styles. We reserve the right to delete any content which interferes with the system's support of proper Toastmasters branding or alters our template styles.
Ownership of data and content. While you are certainly the owner of your content and information entered into the FreeToastHost website system, we are the owner of the database in which it resides, the system HTML template, and all scripts and program code used to operate the system. If we find that our scripts or our provided default content (with the exception of user-editable content) are being adversely infringed upon or altered without our consent, we reserve the right to take appropriate action, up to and including removal from the system.
In accordance with Toastmasters International Policies and Protocols, the use of FreeToastHost and its functions is limited to Toastmasters activities and promotions. The club president and the district director are responsible for all content on the club and district sites respectively. Use of the membership and email lists is restricted to Toastmasters information and shall not be used for solicitation or any other use.
Any misuse or violation of Toastmasters International Policies and Protocols pertaining to use of the website may result in removal of offensive material and suspension of the offending website and a ban from posting comments on the FreeToastHost support forums.
Use of the FreeToastHost support forums
The FreeToastHost support forum is for the sole purpose of providing help and support for users of FreeToastHost club and District websites. Any other type of solicitation is expressly prohibited.
We ask you to be respectful at all times, both to other users and to Ambassadors. The Ambassadors are all volunteers and, depending on when you post your query, may not be available at that time. In addition, not all Ambassadors are able to answer every question. Much of the time, your query will be addressed within about 24 hours, though it does depend on the availability of the support volunteers.
We may refer you to our online documentation if the answer to your inquiry is best explained there--we try our best to keep it updated and as useful as possible. We may also refer you to another forum topic thread or ask you to search the forum topics if we believe that your inquiry has already been addressed. If we do these things, it does not mean that we are trying to ignore you or are unwilling to support you. In many cases, it is just more effective and efficient to refer inquiries to documented features or already explained solutions rather than to repetitively try to explain the same solution over and over again, which has the net effect of making us less available for new unresolved issues.
You may be asked to carry out certain instructions and post the results to the forum, so that we can figure out exactly what is going wrong. This may seem like extra work, but it is needed so that we can be sure we're addressing the real cause of an issue. If that isn't something you wish to do, then we reserve the right to lock the thread and not provide further support with that particular issue.
You don’t have to like everything about FreeToastHost. You don’t have to like it at all. But please express your opinions respectfully. Personal attacks, threats or derogatory statements about Ambassadors, admins or other users are not acceptable.
A single less-than-ideal post is unlikely to cause major problems. However, persistent posting in an unacceptable manner will result in being put on moderation or an outright ban from posting.
In addition, the following are not allowed on these forums and are likely to result in an immediate ban:
- Offensive language, “adult” content, spam
- Politics, religion or other contentious topics. There are plenty of other places where you can discuss these.
- Overt advertising for other services or businesses. A discreet mention or link in your signature may be OK.
- Instructions for circumventing Terms of Service, EULAs etc.
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Effective May 25, 2018
Cookie Policy
Our Cookie Policy explains what cookies are, how we use cookies, and what your choices are regarding cookies.
What are cookies?
Cookies are small text files stored on your computer by the web site you visit. Cookies usually remember your personal or website settings, such as your preferred language or address. Later, when you visit the same website, your browser returns these text files belonging to that website. This enables the website to display information adjusted to your preferences.
Which cookies do we use and why?
We use cookies to enhance your experience and allow you to customise your settings. Some examples include hiding member photos in the agenda and hiding the Toastmasters Convention advertisement. A cookie is also used to "remember" that you are logged in. Another notes that you've agreed to accept cookies.
In some cases, your browser will store cookies from other sites (3rd-party cookies). The main example is Google Analytics, which is used by some clubs for analysing their website traffic.
What are your choices regarding cookies
By disabling cookies, you decide to not allow cookies to be stored on your computer. You can do this by clicking on the "I do not agree to the policy" button in the dialogue box that appears when you first visit a site. Cookie settings can also be controlled and configured in your browser.
Please note, however, that by blocking cookies you will still be able to browse Toastmastersclubs websites, but some of the features will not be available. In particular, you won't be able to login.
Changes to our Cookie Policy
Any changes we may make to our Cookie Policy in the future will be posted on this page. Please check back frequently to be informed on any updates or changes to our Cookie Policy. This Cookie Policy replaces any previous cookie policies.
Contact
Questions, comments and requests regarding this Cookie Policy can be made on our support site.
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